Lead, with the team, development and execution of long-term growth strategies for the personal trust business line.
Supervise Personal Trust Administrator and Assistant Administrator.
Assign accounts and serve as primary administrator on your accounts.
Promote a business development/sales culture following the Sandler training methodology.
Create and execute, with the team, the annual personal trust business development plan for the department and use Saleforce.com to track these activities.
Manage all personal trust department activities for compliance including the account review process.
Trust Account Administrator Essential Functions:
Work as a trusted professional with Attorneys, Investment Managers, Accountants, and any other agents of the client to maintain a high standard of personal service to the end client.
Meet with clients on periodic basis.
Work in a professional manner with Operations, Administration and Bank teams.
Stay in contact with Registered Investment Advisors regarding client investments and monitor their activities.
Review daily trial balance, including securities, distribution and contribution transactions.
Review monthly account fees for accuracy and approval. Follow up for overdue fees.
Document and present requests for discretionary distributions.
Review set up of new personal trust accounts
Working with the account transfer working group to track all account opening, closing and transfer activity.
Review accounts that are closing and determine if necessary documents are received.
Work with tax preparers to ensure timely filing of fiduciary tax returns and all tax-related documents and reporting.
Review tax returns for complete and accurate information before filing
Pay quarterly estimated tax payments as directed by the tax preparers
Update policies and procedures as required
Serve as member of the trust officer group, the Trust Administration Review Group and the Fee and Acceptance Group
Serve as a member and drive the annual Trust Investment Committee to review and approve delegated investment authority.
Maintain agreed upon continuing education, certifications and education efforts as appropriate to the industry and your role.
Prepare analysis and special reporting as needed by clients and their service providers.
Participate as member in related public interest, charitable and business groups.
Assist in the training of Administrative Assistant.
Other duties as assigned
Environment and/or Physical Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
Education, Experience and Technical Skills:
Bachelors degree required.
10 years of broad personal trust administration experience required.
Strong demonstrated leadership and supervisory experience.
Demonstrated strong history of customer service ethic and excellent communication skills (oral and written).
Thorough understanding and facility on trust accounting software in the course of personal trust administration.
Ability to prioritize and organize job responsibilities and work independently.
Proficient in Windows office environment (Microsoft Word, Excel, PowerPoint, Access).
Professional presentation skills and appearance.
Additional Salary Information: Discretionary Bonus and Incentive Compensation
Personal Time Off (PTO)
Personal Holidays (12)
Medical Insurance: Employer pays >80%
Health Saving Account: Employer Funding
Dental Insurance: Employer pays for employee-only level coverage
Life Insurance: Employer pays benefit = one year’s salary
Long Term Disability: 100% Employer-paid
Short Term Disability: 100% Employer-paid
Safe Harbor, Discretionary
Profit Sharing, Discretionary
Parking: Company-paid; specific nearby lots
Job Type: Full-time
About Union Bank and Trust Company
Working with Union Bank & Trust is like having their own private bank and trust service. With all the capabilities of the largest financials, you get the comfort of working with experienced professionals who are committed to your success. Founded in 1976, we are the only state chartered, FDIC insured, union-owned commercial bank in Minnesota with over 85% ownership comprised of various local, district and international unions. Founded in 1982, our Trust department administers over $8 billion in assets. We are committed to serving long-term needs; supporting the economic well-being of working people, small/closely-held businesses, high net-worth individuals and associations which make up our neighborhoods in the Twin Cities. We are a community-oriented bank that is involved in our surrounding neighborhoods.