Reporting directly to the Chief Operating Officer (COO) and CEO, the Director of Finance is responsible for leading and managing a comprehensive array of AAF financial services.
As part of the management team, the DOF must have strong leadership, technology, analytical and communication skills.
S/he will ensure the smooth and efficient implementation of the organization’s financial plan and will meet regularly with the CEO to report on the organization’s financial position.
S/he will present key/substantive issues to the CEO for his/her final decision.
S/he will assist the CEO in determining and achieving organization’s financial objectives.
S/he will review on an ongoing basis the programs financial status, and develop and recommend new financial strategies as needs emerge.
S/he will be responsible for all day-to-day operational activities pertaining to licensure, finance, and contracts, or as directed by the COO.
S/he is responsible for developing, implementing, and managing the financial aspects of the annual budget in conjunction with the COO and CEO.
S/he is responsible for ensuring that the organization is in compliance with all federal, state, funding, and city regulations, certifications, and licensing requirements.
Some travel is required.
Essential Duties and Responsibilities
Financial Management and Oversight
Working with the COO, the DOF will manage and oversee the day-to-day operations of financial and business planning, including:
Direct and monitor all financial activity of the organization.
Prepare and maintain budgets and forecasting models.
Train all departments on budget preparation and reporting models.
Manage company cash flow.
Prepare company financial statements monthly and annually, as needed
Analyze and interpret financial data and present the information in frequent reports and presentations to board of directors.
Develop and maintain accounting policies and procedures.
Plan, organize and coordinate the year-end closing process with auditors.
Ensure successful completion of the company’s tax filings (including 990, 990T, D20).
Establish internal work processes for all departments. (including accounting and billing)
Plan, budget and authorize expenditures.
Oversee insurance and risk management.
Hire, train and retain competent finance staff.
Possess a clear understanding of and adhere to current laws and regulations.
Ensure the Organization is in compliance with all federal, state, funding and city regulations, certifications and licensing requirements.
Program Management Support
Promote regular and ongoing opportunities for all staff to give feedback on financial operations.
Manage day-to-day financial operations effectively, provide data for managers to run their programs within their annual budgets, and report accurately to the COO on progress made and challenges encountered.
Work with the project managers to ensure program financial reporting facilitates achievement of their revenue goals, and provides information to keep expenses in line with the annual budget.
Provide performance management procedures for the accounting department that measures and evaluates progress against goals for the organization.
Supervision Received and Exercised
Works independently. Reports directly to the Chief Operating Officer and CEO.
Understanding of generally accepted accounting principles and internal control procedures; knows AAF’s policies and procedures. Understands and uses accounting software efficiently. Knowledge and understanding of financial reporting is required.
Attention to detail and extreme organization skills are essential. Excellent written and verbal communication skills are a must.
Candidate should have a minimum of bachelor’s degree in business management, finance, accounting, or related field.
Master’s degree is preferred, with 7+ years’ experience in a senior finance position.
Proficiency in Microsoft Office Suite with strong Excel skills and knowledge of Intacct Accounting Software preferred.
Extremely knowledgeable in financial forecasting, accounting principles, and financial data analysis.
Experience and knowledge of database management of iMIS preferred but not required.
Strong interpersonal skills with the propensity to successfully foster new and maintain long-standing business relationships.
Excellent communication skills, both orally and written
Skilled in the art of negotiation and vendor contract cost-analysis
Ethically sound and adhere to AAF company policies
Ability to multitask, prioritize and delegate responsibilities in an effective and efficient manner.
Scope, Complexity, Decision Making and Judgment
Use judgment and initiative in selecting the most effective work methods/tools to determining a proper course of action to achieve the desired outcome/result.
Utilize historical information to solve problems and overcome challenges.
Outstanding integrity, solid moral judgment, and the ability to make important decisions under pressure.
Exercise independent judgment in decision-making within the context of existing policies, procedures and precedents.
Discuss with COO decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures.
About American Advertising Federation
The American Advertising Federation (AAF), established in 1905 and headquartered in Washington, DC, is the only organization that includes members across all disciplines and career levels in advertising representing all facets of the advertising industry and acts as the "Unifying Voice for Advertising." The AAF’s membership is comprised of nearly 100 corporate members, representing the nation’s leading advertisers, advertising agencies, and media companies; a network of nearly 200 local clubs representing 40,000 advertising professionals; and more than 200 college chapters with more than 5,000 student members.
The AAF operates a host of programs and initiatives, including the Advertising Hall of Fame, Advertising Hall of Achievement, American Advertising Awards, National Student Advertising Competition, Mosaic Center for Multiculturalism and summer AdCamps for high school students.