Provide executive/administrative support to Commercial Banking Executive and serve as a point of contact to Commercial Banking clients.
Executive Support Functions include:
Maintain and update executive’s calendar
Schedule/confirm internal and external meetings
Coordinate/book travel and lodging
Review and process e-mail daily
Review and process incoming mail
Prepare memos and correspondence as needed
Copy, scan and file documents as needed
Assist executive to prepare for internal and external meetings
Assist in preparing presentations
Coordinate with clients
Coordinate with other departments of the Bank
Assist executive with monitoring client reporting including financial, document and collateral exceptions, past due reports, overdrafts, fee waivers etc.
Departmental Administrative Functions include:
Develop and/or maintain client mailing lists
Coordinate/assist in event planning (often in cooperation with other areas of the Bank)
Schedule conference rooms
Coordinate departmental meetings
Business Development Administration:
Develop/maintain a business pipeline report
Develop/maintain a prospect report
Perform OFAC checks and flood plain searches; obtain certificates of good standing
Fill out basic information on loan closing checklist (Obligor, Address, Amount, Pricing, etc.)
Maintain credit files
Create credit file
For syndicated transactions, print and file closing documents
Draft marketing materials (quarterly letter, conference/convention materials, etc.) for review by EVP/Commercial Banking, Large Corporate & Lease Finance and/or Marketing Department
Copy documents as needed
Mail/ship documents as needed
Other duties as assigned
Knowledge, Skills & Abilities
Strong verbal and written communication skills
Detail oriented and organized
Ability to multi task
Ability to work independently
Tact and diplomacy in dealing with clients
Knowledge and understanding of commercial banking
Proficient in Microsoft Word, Excel and PowerPoint
Knowledge of Fiserv helpful
Training & Experience
High school diploma or GED
Associates or Bachelors’ degree preferred
Minimum 5 years previous experience as an administrative/executive assistant
Commercial Banking experience preferred
Internal Number: 2019 - 15
About First Bank of Highland Park
First Bank of Highland Park is a community bank committed to our Clients and the community at large. We have worked side-by-side with our Clients since 1955 combining practicality with creativity, while always remaining a consistent and steady financial partner in good and bad economies.
Our mission is to provide our Clients with exceptional service coupled with competitive rates and products without bureaucracy. We understand that banking today is more challenging than yesterday, but as a family business, we understand the advantage of being able to remain visionary and focused on the long term picture. Additionally, being independently owned and operated, allows us the authority and flexibility to make decisions quickly. That translates to exceptional service from experienced bankers and staff.
First Bank of Highland Park offers an exceptional benefits program and a highly competitive compensation package.
First Bank of Highland Park conducts credit and background checks on all candidates.
First Bank of Highland Park is an Equal Opportunity Employer: disability/veteran.
To Apply: Send email with attached resume to email@example.com. Please reference Job Code 2019 - 03.