The Finance Director (FD) assists the Executive Director (ED) and the Treasurer in the operation and management of the financial affairs of the organization. The FD is responsible for the financial accounting, budgeting and business management operations of the FJA.
MAJOR DUTIES AND RESPONSIBILITIES
Employee Benefit Insurance
Answer payroll and benefits questions from employees with special questions or circumstances
Supervise and safeguard personnel files
Medical Plan Administration
Prepare budgets: plan for revenue and expenses, organized in department and project functionality using input from the ED, Department Heads, the Budget Preparation Committee, and Board of Directors.
Set the standards for accounting and budgeting, train staff to prepare systems and reports using generally accepted accounting principles to serve the needs of the BOD, the ED, and the department managers.
Review accounting transactions in preparation of financial reports
Prepare Treasurer’s Reports for the Treasurer, BOD meetings, the ED, Executive Committee.
Account for and explain Actual vs Budget variances
Prepare management information reports as needed, including Revenue analysis
Proof payroll for accuracy
Supervise AR to AP compatibility for inter-entity accounts.
Reconcile all cash accounts for all entities
Review and approve disbursements
Acquire and manage credit card merchant accounts and advise on PCI compliance
Member of FJA Staff Tech team responsible for planning systems development and technical changes, upgrades, acquisitions, and disposal.
Manage cash flow for all entities, ensure bills are paid on time, and maximize earnings on cash balances.
Look for new software and upgrades to existing software to perform accounting and budgeting functions.
Assure independent CPA financial audit is completed annually. Report to BOD, BRC or Executive Committee audit reports.
Arrange vehicle or equipment financing.
Supervise tax filings for all entities for Federal, State, city and county compliance with law and regulations. Reports may include but are not limited to Forms 990, 990 questionnaire, 990-T, 1120, 1120-POL, F-1120, 1065, K-1, Local Personal Property, Unemployment State and Federal, W’2, W’3, 1099, 5500 and more local forms and reports
Management and Staff Supervision:
Advise on personnel (handbook) issues
Prepare information and reports for the ED for year-to-year salary changes
Office and Building Management:
Find, contract with, and supervise various technicians to maintain building, telephone, and support functions
Answering tenant questions, arranging service responses to tenants needs.
Answering questions and arranging responses to issues brought to us by DIA or City government
Find, evaluate and recommend business insurance policies for: general liability, building and contents, umbrella, vehicle(s), publishers liability, D&O liability, workers' comp
Ability to organize, supervise, and coordinate.
Skills in office management and problem-solving.
Knowledge of computerized accounting systems, spreadsheets, word processing.
The Florida Justice Association (FJA) is dedicated to strengthening and upholding Florida’s civil justice system and protecting the rights of Florida’s citizens and consumers. We passionately believe that all Floridians benefit when deserving individuals have a fair chance to seek justice in our state’s courts, and that Florida’s consumers are safer when large corporations and industries are held ...to a high ethical standard and accept fair responsibility for their actions. The FJA provides services to its members in the areas of Continuing Legal Education, member-to-member networking, practice operation training, and connections with value-added sponsors and providers of products and services which support the claims and litigation processes of our members. We also serve as the cornerstone for local trial lawyer associations around the state that are comprised of similar members focusing on more local goals and purposes. The FJA works in the legislative, political, and public arenas to ensure that Floridians know and understand the importance of their rights to justice and to make certain that these rights, which are foundational to being American, are safeguarded, protected, and developed.